Coronavirus (COVID-19) updates

Coronavirus (COVID-19) Updates, Advice and Guidance

Latest Statement from the College

18th May 2020:

On 14 May the Government published its advice to Further Education (FE) colleges on preparing for a wider opening of campuses at the beginning of June.

From 1st June 2020 at the earliest, the Government expects Colleges to offer some face-to-face contact to certain cohorts of learners, alongside with the provision currently offered to pre-identified priority groups.

The College has identified that planning for a potential return to campus for students from 1 June (at the earliest) will be undertaken for the following cohorts of learners:

  • Full-time Year 10 (14-16 College) students
  • First year A-level students studying at South Sefton Campus
  • Students of all ages on the first year of a Level 3 two-year vocational programme, the structure of which includes formal written examinations during the second year of study.
  • In addition, the College will plan for those learners of all ages, including apprentices, whose assessments have been deferred (typically where they involve a license to practice) to return to the College to complete any assessment that the relevant awarding body insist can only be completed on site.

These changes will not be a return to full timetables or bring learners back into College full-time, but instead it will offer some face to face support to supplement those students’ remote education.

In line with implementing protective measures and reducing contacts, we will limit the number of learners attending at any one time and keep students in small groups so that social distancing can be maintained. We have enhanced cleaning of all our buildings in place and we will make sure that our communal spaces do not become overly busy. Start and finish times will be staggered to minimise the impact for learners travelling on public transport.

Any partial re-opening of the College campus will only take place when we are confident that all protective measures are in place to ensure the health, safety and wellbeing of all our staff and learners. As a learner at the College you do not need to do anything different now. The College will be in touch with any applicable learners with further details, once the picture becomes clearer regarding re-opening.

GCSE Exam and Qualification Awarding

Please note: this information only applies to students due to be sitting GCSE exams this Summer (2020).

The information below was last updated: 28 April 2020 at 14:00.

No. As per government guidance, no examinations will be held in Summer 2020.

However, we recommend that you take the time to continue learning your subjects and engaging with the work and support that staff will provide. This will support you in your next steps, whether that is further education, higher education or employment.

The government has issued guidance that assessment for GCSE courses will be based on final calculated grades.

Your tutors will work closely with awarding bodies to calculate the grade they believe you were most likely to get if teaching, learning and exams had taken place as planned. This will be based on a number of factors, including; non-exam assessment, the results of any assignments or mock exams, and any other records of your performance over the course of your study.

You can read Ofqual’s letter to students and grading guidance by following these links:

Ofqual have not yet issued guidance about how grades will be calculated for other courses, such as vocational or technical qualifications. We are working closely with regulators and will provide updates as soon as this guidance is available.

No. At this stage, tutors are working with the Ofqual guidance in order to calculate the grades that they will submit to the exam board for you. Even once your tutor has submitted your grade, the decision is not final until the exam board moderated all grades which have been submitted. Tutors are strictly not allowed to disclose any grades they have submitted to exam boards.

You can read Ofqual’s letter to students and grading guidance by following these links:

GCSE results will be issued on Thursday 20 August.

Ofqual have not yet issued guidance about how grades will be calculated for other courses such as BTECs and once this happens we will update the information on this page and contact you about how this will affect you. It is important that you continue to engage with your BTEC studies for the foreseeable future.

No, from Friday, 24th April 2020 onwards, timetabled lessons for any GCSEs you were due to be sitting this summer will no longer take place.

Important:

This message is only relevant for students who were due to sit GCSE examinations this year. Also, it is vital that we explain to you that if you are a learner who was studying GCSEs alongside a hands-on/vocational programme/subject e.g; Brickwork, Hair and Beauty, Electrical etc, then it is essential that you continue to attend the Microsoft Teams online lessons in that subject as usual.

We believe it is important for you to continue to develop your skills and that you feel connected with the College. With this in mind, your GCSE tutors will be calling you to explain how the College plans to support you with your studies over the coming months.

It is particularly important that you understand that, although GCSE classes may have stopped, your GCSE tutors will continue to be available should you require any assistance whatsoever over the coming months.

If you have any questions, please speak to your tutors who are contactable via Microsoft Teams or their College email address.

A-level Exam and Qualification Awarding

Please note: this information only applies to Year 13 students due to complete their A-levels this Summer (2020).

The information below was last updated: 24 April 2020 at 13:00.

No. As per government guidance, no examinations will be held in Summer 2020.

However, we recommend that you take the time to continue learning your subjects and engaging with the work and support that staff will provide. This will support you in your next steps, whether that is further education, higher education or employment.

The government has issued guidance that assessment for A-level courses will be based on final calculated grades.

Your tutors will work closely with awarding bodies to calculate the grade they believe you were most likely to get if teaching, learning and exams had taken place as planned. This will be based on a number of factors, including; non-exam assessment, the results of any assignments or mock exams, and any other records of your performance over the course of your study.

You can read Ofqual’s letter to students and grading guidance by following these links:

Ofqual have not yet issued guidance about how grades will be calculated for other courses, such as vocational or technical qualifications. We are working closely with regulators and will provide updates as soon as this guidance is available.

No. At this stage, tutors are working with the Ofqual guidance in order to calculate the grades that they will submit to the exam board for you. Even once your tutor has submitted your grade, the decision is not final until the exam board moderated all grades which have been submitted. Tutors are strictly not allowed to disclose any grades they have submitted to exam boards.

You can read Ofqual’s letter to students and grading guidance by following these links:

A level results will be issued on Thursday 13 August 2020.

Ofqual have not yet issued guidance about how grades will be calculated for other courses such as BTECs and once this happens we will update the information on this page and contact you about how this will affect you. It is important that you continue to engage with your BTEC studies for the foreseeable future.

Access to Higher Education Exam and Qualification Awarding

Please note: this information only applies to students due to complete their Access to Higher Education course this Summer (2020).

The information below was last updated: 7th April 2020 at 10:00.

We are aware that many students are becoming anxious about their courses during the current crisis and would like to make you aware of some changes that have been made to the way your qualification is assessed. The Quality Assurance Agency (the body that oversees Access to HE Diplomas) has been working with providers in order to ensure that qualifications are awarded as fairly as possible which has resulted in some changes being made for the current academic year.

If you’re due to complete your Access to HE studies by 31 July this year, you will now receive calculated grades for all remaining assessments with submission dates after 20 March 2020. The exact process by which this will be achieved will be formalised shortly and we will inform you in detail as soon as this has been decided. However, I would like to assure you that the current systems that the College has in place mean that we are well placed to do this and ensure that grades are awarded as accurately and as fairly as possible. In addition, the Awarding Body will also ensure that the distribution of grades follows a similar pattern to previous years, so that you do not face a disadvantage as a consequence of these extraordinary circumstances.

In order to ensure that we are able to do this, we now need you to ensure that you have submitted all assignments to your tutors that had a submission date prior to 20th March. The Access Team will work with all students, especially anyone with extensions and resubmissions, to ensure that you are supported to do this and will provide further information as soon as it is communicated to us.

Once again, I would like to reassure you that the College is working closely with our Awarding Body, Ascentis, in order to ensure that this process runs smoothly and effectively. Further updates, particularly those relating to end dates for your course, will be provided as soon as Awarding Body arrangements are clarified.

14-16 College GCSE Exam and Qualification Awarding

Please note: this information only applies to 14-16 College students due to complete their GCSEs this Summer (2020).

The information below was last updated: 29 April 2020 at 13:00.

No. As per government guidance, no examinations will be held in Summer 2020.

However, we recommend that you take the time to continue learning your subjects and engaging with the work and support that staff will provide. This will support you in your next steps, whether that is further education, higher education or employment

The government has issued guidance that assessment for GCSE courses will be based on final calculated grades.

Your tutors will work closely with awarding bodies to calculate the grade they believe you were most likely to get if teaching, learning and exams had taken place as planned. This will be based on a number of factors, including; non-exam assessment, the results of any assignments or mock exams, and any other records of your performance over the course of your study.

You can read Ofqual’s letter to students and grading guidance by following these links:

Ofqual have not yet issued guidance about how grades will be calculated for other courses, such as vocational or technical qualifications. We are working closely with regulators and will provide updates as soon as this guidance is available.

No. At this stage, tutors are working with the Ofqual guidance in order to calculate the grades that they will submit to the exam board for you. Even once your tutor has submitted your grade, the decision is not final until the exam board moderated all grades which have been submitted. Tutors are strictly not allowed to disclose any grades they have submitted to exam boards.

You can read Ofqual’s letter to students and grading guidance by following these links:

GCSE results will be issued on Thursday 20 August 2020.

Ofqual have not yet issued guidance about how grades will be calculated for other courses such as BTECs and once this happens we will update the information on this page and contact you about how this will affect you. It is important that you continue to engage with your BTEC studies for the foreseeable future.

No, from Friday, 24th April 2020 onwards, timetabled lessons for any GCSEs you were due to be sitting this summer will no longer take place.

Important:

This message is only relevant for 14-16 College students who were due to sit GCSE examinations this year. Also, it is vital that we explain to you that if you are a learner who was studying GCSEs alongside a hands-on/vocational programme/subject e.g; Construction, Hospitality and Catering, Travel and Tourism etc, then it is essential that you continue to attend the Microsoft Teams online lessons in that subject as usual.

We believe it is important for you to continue to develop your skills and that you feel connected with the College. With this in mind, your GCSE tutors will be calling you to explain how the College plans to support you with your studies over the coming months.

It is particularly important that you understand that, although GCSE classes may have stopped, your GCSE tutors will continue to be available should you require any assistance whatsoever over the coming months.

For 14-16 College students, there will also be online sessions set up to support you to progress with your next steps. These will include careers advice and guidance as well as other practical skills. Your progress coach will be in touch about these sessions to ensure you can access all of these.

Please remember that even though the College building is closed, you still have full access to your teaching staff and a dedicated Year 11 pastoral team. Please feel free to contact your tutors if you need anything. We want to make sure you are fully supported. Staff are contactable via Microsoft Teams or their College email address.

Frequently Asked Questions

The answers below were last updated: 24 April 2020 at 13:00.

From Thursday 19 March the College will support all students to start studying at home using a combination of the College’s Virtual Learning Environment (Microsoft Teams) and paperbased resources.

With effect from Monday 23rd March the College will deliver where possible all learning through the VLE and you are expected to be online and available at times that match your current timetable. All teaching staff will deliver online according to the set timetable. This support will be in place until the College Easter Break. It is essential that you continue to study as normal and assume your exams and assessments will take place as scheduled.

Electronic study materials, specific to each study group have been carefully prepared and will enable learners to remain on track and engaged with course work. Your tutor will be in direct contact with you to provide details of how you are able to access this work.

Accessing Microsoft Teams:

  1. Open a web browser and go to https://teams.microsoft.com
  2. Sign in with email address and password

Accessing email:

  1. Navigate to https://outlook.live.com
  2. Click on the ‘Sign in’ button at the top
  3. Enter your college email address and click ‘Next’
  4. Enter your password then click ‘Sign in’

Accessing Office 365 Apps and OneDrive:

  1. Office 365 apps can be accessed by going to https://www.office.com
  2. Click on ‘Sign in’
  3. Enter your college email address and click ‘Next’
  4. If prompted, select ‘Work or School account’
  5. Type in your college password and click ‘Sign in
  6. When asked to ‘Stay signed in?’, tick the ‘Don’t show this again’ tick box, and click ‘Yes’
  7. You can now access all your Office 365 applications including OneDrive

Our current remote learning arrangements will remain in place until further notice.

Formal timetabled classes for Year 13 A-level have now stopped and been replaced with a series of additional sessions that will support onward progression. BTEC delivery for Year 13 students continues as normal.

Year 12 A-level classes will continue to be delivered remotely.

Please do not attend any of the College buildings unless you are directed to do so by a member of staff for a specific reason. Students in need of guidance should contact their tutor using their student email account or through Microsoft Teams during normal College opening hours of 9.00am to 5.00pm, Monday to Friday.

To support those parents, guardians and carers whose work is critical to the Coronavirus COVID-19 response and who absolutely need their child/dependent to attend College, the College will be open to those students from Monday 23rd March 2020, 9.00am to 5.00pm. Provision will be made for these learners to continue their remote learning on campus in accordance with their existing timetable. Learners should attend their usual campus building where they will be greeted by a member of staff. Please follow this link for further guidance on the definition of critical workers.

The College recognises the continual need to support our more vulnerable learners, including students with Education, Health and Care Plans (EHCPs) and we are already communicating with those learners and families separately regarding our provision from Monday 23rd March 2020.

Yes, our team of Academic Support Workers (ASWs) are available online to assist you with your studies via Microsoft Teams. You can also email the team on learner_support@hughbaird.ac.uk if you require any further assistance.

Yes, the team of Academic Support Lecturers (ASLs) will be online during office hours to provide you with the necessary resources and tuition online. Please make sure you access Microsoft Teams for further advice and guidance. You can also contact your ASL via email on: learner_support@hughbaird.ac.uk.

Please do not attend any of the College buildings unless you are directed to do so by a member of staff for a specific reason. Students in need of guidance should contact their tutor using their student email account or through Microsoft Teams during normal College opening hours of 9.00am to 5.00pm, Monday to Friday.

The POD Student Services team are available to support with a variety of issues and this support will continue throughout this period of remote study. The way in which we can support you may change slightly but there will be a supportive member of staff available to answer you queries.

For general student service information, advice and guidance please contact staff using Teams or the following email addresses:

To request a Student Certificate to confirm your status as a student at Hugh Baird College, you will need to;

  • Call 0151 353 4444 and press option 2 between 08.30 and 17.00. Alternatively, you can email enquiries@hughbaird.ac.uk.
  • Please make sure you have to hand your Student ID Number, and we will need to confirm your name, DOB and email address.
  • Once the Team have confirmed that you are student currently studying at Hugh Baird College, then they will be able to email you a copy of your Student Certificate.

Further Education students:

All students who have been assessed as entitled to receive free schools meals (5 meals per week) or subsidised free meals (2 meals per week) will continue to receive their meal allocation whilst studying remotely though the form of a payment. Most of you have provided us with bank details, you will be paid your fortnightly amount of £10 for subsidised meals or £25 for free meals directly into your bank for on Monday 23.03.20. The bank account details you have provided us with on your application form will be the bank account details your payment is issued to. Some of you have provided us with parents bank account details, you should make enquiries with your parents as this payment will show up in their account on Monday of each of the week listed.

If you have not provided us with bank account details you will have been contacted to come and collect from the cash office. Due to new Government guidance on further reductions on social contact we are now providing alternative arrangements to pay this amount into your bank account. If you have not collected your payment yet please do not come into college to collect as previously advised. Instead e mail student.finance@hughbaird.ac.uk/a>student.finance@hughbaird.ac.uk with your full name and bank details. If you do this before 4pm on 24.03.20 you will receive your payment on 27.03.20. If you do this after 4pm 24.03.20 you will receive you payment on 03.04.20.

14-16 College students:

All students who are in receipt of Pupil Premium Funding and for who Free School Meals are provided will continue to be provided their daily allowance. This will be provided as cash, covering the period of time between when students are sent home and the Easter break. If the College remains on remote working to students after the Easter break, further payments will be provided and details will be communicated at the appropriate time.

In order to collect the payment(s), we will require an adult to come in and sign for this. They will need to bring with them the student ID corresponding to the student eligible before the money is released to them. Parents should enter the 14-16 College via the Balliol Road entrance where staff will be present to issue payments.

All parents of eligible students will be contacted by a member of the 14-16 College Pastoral Team shortly after the announcement to remote work is made. If you have not been contacted, please, in the first instance, contact the appropriate Progress Coach:

For those students who have been assessed as eligible to receive a bus pass you will still receive a bus pass in Term 3 if you achieve the minimum expected attendance of 90% in Term 2.

These bus passes will be ready for collection after Easer and can be collected from The POD Student Services as normal.

If you have any questions about your attendance or eligibility for a bus pass, please email: student.finance@hughbaird.ac.uk.

We are still accepting applications for September 2020 entry! You can apply via our website and then you will be given a date for a telephone interview with a tutor.

Please note that all College events and trips planned during this period will not be taking place. This includes you not attending your work placement during this time.

Details on how reimbursement can be accessed is currently being worked on and will be communicated to those parties affected as soon as possible. The College thanks parents, guardians, carers and learners for their understanding.

For those students who don't have access to a computer and/or internet access, alternative arrangements have been put in place for the issuing of work packs and you will be contacted by your tutor who will advise on the next steps. Please contact your tutor if you anticipate that you may experience a difficulty accessing online resources.

To reset your password, please email: helpdesk@hughbaird.ac.uk with your:

  • First name
  • Surname
  • Student ID number
  • Date of birth

Currently, the vast majority of course related work experience and work placements are not taking place, although a small number of students are continuing to attend work placement, particularly in the NHS. Contact your Progress Coach via Teams or email if you have any further queries.

All library books have been put on an extended loan to cover the period of remote learning. E-books and e-resources are available via the Library Student Zone webpage: http://student.hughbaird.ac.uk/campus/library/.

Our Interviews are now taking place over the telephone. You will be contacted to let you know when your interview call will take place. If you have any questions, please email admissions@hughbaird.ac.uk.

In light of the current circumstances regarding the Coronavirus COVID-19 pandemic, we are having to cancel our planned Open Evening for the 14th May 2020.

Applications are still open for September 2020 entry. You can apply online and then we will invite you to take part in a telephone conversation with a tutor. Apply online via our website, here.

As we are following government guidelines with regards to having our campuses open to the public or not, we unlikely to have another Open Evening this academic year.

We are in the process of developing several online 'Live Video Open Days' via our Facebook page and Instagram account. Follow us on Facebook and Instagram so you can find out when they are taking place in the near future.

We have made the difficult decision to temporarily close L20 Restaurant, L20 The Salon, L20 The Salon Academy and L20 Flowers.

As disappointed as we are, the welfare of our customers and staff are paramount to us.

We thank you for your on-going support and look forward to welcoming you back to our commercial outlets very soon.

The Government has ordered that all gyms are to close until further notice. For the most recent updates and information, please visit the Lifestyle Fitness website: https://www.lifestylefitness.co.uk/company/news/coronavirus-information.

Student safety and wellbeing is of paramount importance to Hugh Baird College, this will not change as a result of remote study. The current method of referral for safeguarding concerns is still available through via website, using the following link:

If you have any concerns about yourself or your College friends you can continue to refer to the safeguarding team using this form.

Alternatively if you would like to discuss a concern with a staff member please email safeguarding_team@hughbaird.ac.uk and a member of staff will respond to you.

It is important to remember that staff members will be responding to safeguarding concerns using college mobiles or e mails addresses so it is vital that you provide us with your accurate email address or mobile number if making a referral.

Please remember that although we are here to support we are not an emergency service and we will be operating during College opening hours of 9am - 5pm, Monday to Friday. If you have a crisis situation or are concerned for your own safety or the safety of other please contact emergency services using the following numbers as appropriate:

  • Emergency: 999
  • Non emergency police: 101
  • NHS helpline: 111

If you would like general advice about mental health and support, please visit the mental health support page using the following link: http://student.hughbaird.ac.uk/support-advice/mental-health/

We are aware that some students are engaged in our Counselling service and we will still provide a value support mechanism for them. Remote counselling will still be supported though telephone appointments. Counselling will be available Tuesday through to Friday during College opening hours of 9am - 5pm.

If you have a pre booked appointment the Counsellor will contact you at your arranged time and this appointment will be honoured over the phone. Please note the Counsellors will be using the mobile telephone number you have provided the College with when you enrolled. If this telephone number is different you will need to contact the Counsellors and provide us with an alternative. You can contact the Counsellors on the following email addresses:

If you do not have a pre-booked appointment but would like to be contacted by the Counsellors for a telephone appointment please use the above email addresses to request this, providing us with your name and contact number.

Being concerned about the current situation is natural. If you need support/advice with your mental health/wellbeing, you can access external services via our Mental Health Support Portal. Access the Portal here http://bit.ly/38NGVtD.

NHS Advice

Find out how to protect yourself or check if you need medical help via the NHS website:
https://www.nhs.uk/conditions/coronavirus-covid-19