Coronavirus (COVID-19) Updates

Please read our full statement, further advice and guidance.

Coronavirus (COVID-19) Updates, Advice and Guidance

Latest Statements from the College

20th March 2020:

As a College community, we need to continue to do what we can to reduce the spread of the Coronavirus COVID-19 virus. If learners can stay safely at home and continue with their education through our remote learning delivery, they should do so, to limit the chance of the virus spreading. That is why the Government has asked parents, guardians and carers to keep their children at home, wherever possible.

To support those parents, guardians and carers whose work is critical to the Coronavirus COVID-19 response and who absolutely need their child/dependent to attend College, the College will be open to those students from Monday 23rd March 2020, 9.00am to 5.00pm. Provision will be made for these learners to continue their remote learning on campus in accordance with their existing timetable. Learners should attend their usual campus building where they will be greeted by a member of staff. Please follow this link for further guidance on the definition of critical workers.

The College also recognises the continual need to support our more vulnerable learners, including students with Education, Health and Care Plans (EHCPs) and we are already communicating with those learners and families separately regarding our provision from Monday 23rd March 2020.


18th March 2020:

In response to the latest Government announcements, including measures on social distancing, we have taken the difficult decision to move to a period of remote learning delivery, through a mix of online and other remote learning methods and to cease face to face delivery of teaching and learning.

As at 9.00pm on Wednesday 18th March, all Hugh Baird College campuses will close to students across all provisions, with the aim of re-opening and returning to class room delivery following the Easter break on Monday 20th April.

From Thursday 19 March the College will support all students to start studying at home using a combination of the College?s Virtual Learning Environment (Microsoft Teams) and paper-based resources. In the first stage a project based piece of work will be set for all students to be completed over Thursday and Friday.

With effect from Monday 23rd March the College will deliver where possible all learning through the VLE and you are expected to be online and available at times that match your current timetable. All teaching staff will deliver online according to the set timetable. This support will be in place until the College Easter Break. It is essential that you continue to study as normal and assume your exams and assessments will take place as scheduled.

The College is aware of the latest announcements from the Government regarding school and college closures and the impact on exams. Currently, we are awaiting the detailed advice and guidance from the Government to inform our next steps in continuing to provide education to all of our learners. We encourage all of our students to remain focused on their learning.

To read the full statement, click here.

NHS Advice

Find out how to protect yourself or check if you need medical help via the NHS website:
https://www.nhs.uk/conditions/coronavirus-covid-19

Frequently Asked Questions

The answers below were last updated: 24th March 2020 at 15:00.

Yes. If you or any member of your household are experiencing symptoms of Coronavirus, please follow the latest guidance for self-isolating. Contact your Progress Coach via Teams or email to inform them of the reason for your absence from College and to keep them updated as to your condition.

Progress Coach Contact Details

Mike Cassidy
Email: mike.cassidy@hughbaird.ac.uk

Lisa Coughlin
Email: lisa.coughlin@hughbaird.ac.uk

Emma Griffiths
Email: emma.griffiths@hughbaird.ac.uk

Carol Mack
Email: carol.mack@hughbaird.ac.uk

Kelly Nicholson
Email: kelly.nicholson@hughbaird.ac.uk

Claire Taylor
Email: claire.taylor@hughbaird.ac.uk

Norman Wood
Email: norman.wood@hughbaird.ac.uk

From Thursday 19 March the College will support all students to start studying at home using a combination of the College’s Virtual Learning Environment (Microsoft Teams) and paperbased resources.

With effect from Monday 23rd March the College will deliver where possible all learning through the VLE and you are expected to be online and available at times that match your current timetable. All teaching staff will deliver online according to the set timetable. This support will be in place until the College Easter Break. It is essential that you continue to study as normal and assume your exams and assessments will take place as scheduled.

Electronic study materials, specific to each study group have been carefully prepared and will enable learners to remain on track and engaged with course work. Your tutor will be in direct contact with you to provide details of how you are able to access this work.

Accessing Microsoft Teams:

  1. Open a web browser and go to https://teams.microsoft.com
  2. Sign in with email address and password

Accessing email:

  1. Navigate to https://outlook.live.com
  2. Click on the ‘Sign in’ button at the top
  3. Enter your college email address and click ‘Next’
  4. Enter your password then click ‘Sign in’

Accessing Office 365 Apps and OneDrive:

  1. Office 365 apps can be accessed by going to https://www.office.com
  2. Click on ‘Sign in’
  3. Enter your college email address and click ‘Next’
  4. If prompted, select ‘Work or School account’
  5. Type in your college password and click ‘Sign in
  6. When asked to ‘Stay signed in?’, tick the ‘Don’t show this again’ tick box, and click ‘Yes’
  7. You can now access all your Office 365 applications including OneDrive

We are aiming to re-open and return to class room delivery following the Easter break on Monday 20th April.

Please do not attend any of the College buildings unless you are directed to do so by a member of staff for a specific reason. Students in need of guidance should contact their tutor using their student email account or through Microsoft Teams during normal College opening hours of 9.00am to 5.00pm, Monday to Friday.

To support those parents, guardians and carers whose work is critical to the Coronavirus COVID-19 response and who absolutely need their child/dependent to attend College, the College will be open to those students from Monday 23rd March 2020, 9.00am to 5.00pm. Provision will be made for these learners to continue their remote learning on campus in accordance with their existing timetable. Learners should attend their usual campus building where they will be greeted by a member of staff. Please follow this link for further guidance on the definition of critical workers.

The College recognises the continual need to support our more vulnerable learners, including students with Education, Health and Care Plans (EHCPs) and we are already communicating with those learners and families separately regarding our provision from Monday 23rd March 2020.

Yes, our team of Academic Support Workers (ASWs) are available online to assist you with your studies via Microsoft Teams. You can also email the team on learner_support@hughbaird.ac.uk if you require any further assistance.

Yes, the team of Academic Support Lecturers (ASLs) will be online during office hours to provide you with the necessary resources and tuition online. Please make sure you access Microsoft Teams for further advice and guidance. You can also contact your ASL via email on: learner_support@hughbaird.ac.uk.

Please do not attend any of the College buildings unless you are directed to do so by a member of staff for a specific reason. Students in need of guidance should contact their tutor using their student email account or through Microsoft Teams during normal College opening hours of 9.00am to 5.00pm, Monday to Friday.

The POD Student Services team are available to support with a variety of issues and this support will continue throughout this period of remote study. The way in which we can support you may change slightly but there will be a supportive member of staff available to answer you queries.

For general student service information, advice and guidance please contact staff using Teams or the following email addresses:

To request a Student Certificate to confirm your status as a student at Hugh Baird College, you will need to;

  • Call 0151 353 4444 and press option 2 between 08.30 and 17.00. Alternatively, you can email enquiries@hughbaird.ac.uk.
  • Please make sure you have to hand your Student ID Number, and we will need to confirm your name, DOB and email address.
  • Once the Team have confirmed that you are student currently studying at Hugh Baird College, then they will be able to email you a copy of your Student Certificate.

Further Education students:

All students who have been assessed as entitled to receive free schools meals (5 meals per week) or subsidised free meals (2 meals per week) will continue to receive their meal allocation whilst studying remotely though the form of a payment. Most of you have provided us with bank details, you will be paid your fortnightly amount of £10 for subsidised meals or £25 for free meals directly into your bank for on Monday 23.03.20. The bank account details you have provided us with on your application form will be the bank account details your payment is issued to. Some of you have provided us with parents bank account details, you should make enquiries with your parents as this payment will show up in their account on Monday of each of the week listed.

If you have not provided us with bank account details you will have been contacted to come and collect from the cash office. Due to new Government guidance on further reductions on social contact we are now providing alternative arrangements to pay this amount into your bank account. If you have not collected your payment yet please do not come into college to collect as previously advised. Instead e mail student.finance@hughbaird.ac.uk/a>student.finance@hughbaird.ac.uk with your full name and bank details. If you do this before 4pm on 24.03.20 you will receive your payment on 27.03.20. If you do this after 4pm 24.03.20 you will receive you payment on 03.04.20.

14-16 College students:

All students who are in receipt of Pupil Premium Funding and for who Free School Meals are provided will continue to be provided their daily allowance. This will be provided as cash, covering the period of time between when students are sent home and the Easter break. If the College remains on remote working to students after the Easter break, further payments will be provided and details will be communicated at the appropriate time.

In order to collect the payment(s), we will require an adult to come in and sign for this. They will need to bring with them the student ID corresponding to the student eligible before the money is released to them. Parents should enter the 14-16 College via the Balliol Road entrance where staff will be present to issue payments.

All parents of eligible students will be contacted by a member of the 14-16 College Pastoral Team shortly after the announcement to remote work is made. If you have not been contacted, please, in the first instance, contact the appropriate Progress Coach:

For those students who have been assessed as eligible to receive a bus pass you will still receive a bus pass in Term 3 if you achieve the minimum expected attendance of 90% in Term 2.

These bus passes will be ready for collection after Easer and can be collected from The POD Student Services as normal.

If you have any questions about your attendance or eligibility for a bus pass, please email: student.finance@hughbaird.ac.uk.

The College is aware of the latest announcements this evening from the Government regarding school and college closures and the impact on exams. Currently we are awaiting the detailed advice and guidance from the Government to inform our next steps in continuing to provide education to all our learners. We encourage all our students to remain focused on their learning.

We are still accepting applications for September 2020 entry! You can apply via our website and then you will be given a date for a telephone interview with a tutor.

Please note that all College events and trips planned during this period will not be taking place. This includes you not attending your work placement during this time.

Details on how reimbursement can be accessed is currently being worked on and will be communicated to those parties affected as soon as possible. The College thanks parents, guardians, carers and learners for their understanding.

For those students who don't have access to a computer and/or internet access, alternative arrangements have been put in place for the issuing of work packs and you will be contacted by your tutor who will advise on the next steps. Please contact your tutor if you anticipate that you may experience a difficulty accessing online resources.

To reset your password, please email: helpdesk@hughbaird.ac.uk with your:

  • First name
  • Surname
  • Student ID number
  • Date of birth

Currently, all course related work experience and work placements are not taking place. Contact your Progress Coach via Teams or email if you have any further queries.

All library books have been put on an extended loan to cover the period of remote learning. E-books and e-resources are available via the Library Student Zone webpage: http://student.hughbaird.ac.uk/campus/library/.

Our Interviews are now taking place over the telephone. You will be contacted to let you know when your interview call will take place. If you have any questions, please email admissions@hughbaird.ac.uk.

Our next Open Evening on the 14th May is currently still due to take place.

We have made the difficult decision to temporarily close L20 Restaurant, L20 The Salon, L20 The Salon Academy and L20 Flowers.

As disappointed as we are, the welfare of our customers and staff are paramount to us.

We thank you for your on-going support and look forward to welcoming you back to our commercial outlets very soon.

The Government has ordered that all gyms are to close until further notice. For the most recent updates and information, please visit the Lifestyle Fitness website: https://www.lifestylefitness.co.uk/company/news/coronavirus-information.

Student safety and wellbeing is of paramount importance to Hugh Baird College, this will not change as a result of remote study. The current method of referral for safeguarding concerns is still available through via website, using the following link:

If you have any concerns about yourself or your College friends you can continue to refer to the safeguarding team using this form.

Alternatively if you would like to discuss a concern with a staff member please email safeguarding_team@hughbaird.ac.uk and a member of staff will respond to you.

It is important to remember that staff members will be responding to safeguarding concerns using college mobiles or e mails addresses so it is vital that you provide us with your accurate email address or mobile number if making a referral.

Please remember that although we are here to support we are not an emergency service and we will be operating during College opening hours of 9am - 5pm, Monday to Friday. If you have a crisis situation or are concerned for your own safety or the safety of other please contact emergency services using the following numbers as appropriate:

  • Emergency: 999
  • Non emergency police: 101
  • NHS helpline: 111

If you would like general advice about mental health and support, please visit the mental health support page using the following link: http://student.hughbaird.ac.uk/support-advice/mental-health/

We are aware that some students are engaged in our Counselling service and we will still provide a value support mechanism for them. Remote counselling will still be supported though telephone appointments. Counselling will be available Tuesday through to Friday during College opening hours of 9am - 5pm.

If you have a pre booked appointment the Counsellor will contact you at your arranged time and this appointment will be honoured over the phone. Please note the Counsellors will be using the mobile telephone number you have provided the College with when you enrolled. If this telephone number is different you will need to contact the Counsellors and provide us with an alternative. You can contact the Counsellors on the following email addresses:

If you do not have a pre-booked appointment but would like to be contacted by the Counsellors for a telephone appointment please use the above email addresses to request this, providing us with your name and contact number.

Being concerned about the current situation is natural. If you need support/advice with your mental health/wellbeing, you can access external services via our Mental Health Support Portal. Access the Portal here http://bit.ly/38NGVtD.